Out of School Care

Our OSC programs offer a range of fun activities for school-aged children. Our experienced, educated, creative staff are passionate about providing exceptional childcare and strive to provide a fun and inclusive environment for your child. During OSC and camps, we provide a positive atmosphere in which children can develop self-esteem, confidence, and social awareness. While ensuring the kids have a great time, our focus is to encourage and facilitate physical and mental well being. Our staff offer a warm, safe, and welcoming environment so your child’s time here is fun and memorable. Your child will enjoy lots of fun adventures and create lasting memories. You, as a parent, can rest assured your child is in a safe, warm, and nurturing environment.

2021/22 OSC Registration

We are E X P A N D I N G! 

Oaklands is partnering with SD#61 to provide more OSC programs in the Greater Victoria Area. We will continue to have OSC at Oaklands Centre for Oaklands Elementary, and we are able to continue OSC at Victor School for Willows Elementary. We are aiming to open the two new learning centres on Hamilton field and an OSC program at Sundance School for September. All updates to these spaces will be available on this webpage. 

Current In-House OSC families

Current In-House OSC families, siblings and Little Acorn children starting kindergarten have priority registration into the OSC program. Registration is now open and information has been emailed to families. Returning children will pay a $25 resource fee with their registration (due with September OSC fees), and new children (siblings and Little Acorn children) will have a $100 deposit and $25 resource fee attached to their registrations and payable online through the RecDesk program.

General Public/New Families - Wait List is now open. 

To register onto wait list please click on the following links below:

Gr. K AM Care - click HERE

Gr. K PM Care - click HERE

Gr. K Pro D Days (all days) - click HERE

Gr. 1 - 5 AM Care - click HERE

Gr 1 - 5 PM Care - click HERE

Gr. 1-5 Pro Days (all days) - click HERE

Gr. 1 - 5 Sept 7 Early Dismissal day - click HERE

You will be automatically placed onto a wait list. Once a spot opens you will be transferred into a program and contacted to complete forms and pay fees for deposits ($100) and resource fees ($25). 

If you have any questions about the registration process please email the Child Care Services Director at osc@oaklandsca.com

Registration for the 2020/21 OSC Program at Oaklands Community Centre, Oaklands Chapel and Victor School Out-of-School Care (OSC) Sites

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Oaklands Elementary School - OSC Sites at Oaklands Community Centre and Oaklands Chapel. Registration for both In-House and General Public are now OPEN.

Sundance at Willows Elementary School - VICTOR school OSC site.

Registration for STAGE ONE - FORMS ONLY is open now. 

Stage Two - registration into OSC programs will open August 17 at 9am.

Link to FORMS ONLY process is available HERE. Enter in FORMS in search box at top of page and click on OSC program and location you are needing. You will need to create a website profile if you have not already done so. 

Please note 3 links within the FORMS ONLY:

• Emergency Permission form - available HERE
• Pre-Authorized Payment forms - available HERE

Forms can be printed, completed, scanned and emailed to osc@oaklandsca.com - or dropped off at Oaklands Community Centre. If you do not have access to a printer hard copies can be picked up at the community centre.

• Parent Handbook - available HERE

If you are applying for the Affordable Child Care subsidy - the application link is HERE and a copy of the Child Care Arrangement form is HERE. 

Once the Child Care Arrangement form is printed and filled in please return it to Oaklands Community Centre for the Child Care Services Manager to complete and fax into Ministry of Children and Family Development (MCFD). Until subsidy is in place full fees are due on the first of each school month; once subsidy is approved and applied to fees, a credit can be applied to future month fees.

*Please note that to enroll with Oaklands Out-of-School Care, your child must be a registered student at Oaklands Elementary School; for Victor School OSC Site, your child must be registered with Sundance/Willows Elementary School.

Contact

For more details and registration information contact Cindy Allen, Monday to Friday, 9:30am-5:30pm at 250-370-9101 or by email at osc@oaklandsca.com

Hours of Operation

Before school care: M-F- Oaklands - 7:30am-8:44am: Willows 7:30am - 8:42am 

After school care: M-F - Oaklands- 2:30pm- 5:30pm: Willows 2:50pm - 5:30pm

Rates for 2020/21 school year* 

Monthly fee

• Before-school care only - $145
• After-school care only - $320
• Before and After School - $405
• Pro-D Day Package (All 6 Pro D Days) **$280
• Single Day Pro D Day (if space available) $50
• Early Dismissal Dates (12noon - 2:48pm (Oaklands) - 2:50pm Willows) - $15/day
• Winter/ Spring Break or Strike Camps  $225/5 day week or $50/day

*prices are subject to change; fees for Kindergarten children are reduced $50/month for AM only or PM only care and $100/month for AM+PM care due to government funding. 

** Families who register for any or all of our Pro -D Day care camps are guaranteed a spot and there are no refunds, the only exception is with a doctor's note stating that your child is unable to attend due to medical reasons or if family cancels their OSC registration. This option allows us to staff more effectively and removes the need to register for each Pro-D camp separately. 

Extra Program options - program registration will open once activities are confirmed to run and will be emailed to families about which programs are running, when they are running and costs.

Community Chest - We are happy to continue the Community Chest Program for another year at Oaklands. Families are asked to donate a monthly amount with their OSC fees. All donations collected will be used to help families who could use the extra resources during times of financial stress. Donation tax receipts will be issued at the end of the annual year. To donate click HERE and enter Donation into the search box. Thank you for your kind contribution!

Quick Reference Parent Handbook Policies

OSC Policy and Procedures as outlined in the 2020/21 Out-of-school Care Program Parent Handbook.

Out of School Care Wait listing Process If you are a new family interested in OSC care and registered at either Willows/ Sundance or Oaklands Elementary, please contact Cindy Allen at osc@oaklandsca.com to be placed on on the wait list. She will contact you with updates about space availability for the current school year.

The OSC program clears their wait list on the last day of the current school year. Families who are on the wait list have the opportunity to re-register into the new school year when registration opens to the public.

WE DO NOT TAKE WAIT LISTS FOR FUTURE SCHOOL YEARS. If you are interested in Out-of-School care please contact us in January of the year of your child is starting at Oaklands Elementary and we will place you on an interest list and contact you with updates about space availability. We open to our current in-house families first to re-register into the OSC program, including their siblings who will start kindergarten in the new school year and to our Little Acorns Daycare families with children starting kindergarten. We aim to open registration to current families in March and to new families in April.

Payment Policy: Fees are due on the 1st of each month in the form of post-dated cheques or pre-authorized debit payments from Canadian Financial Institutions. If childcare fees are not received by the 1st of the each month, an additional charge of $1 per day will be added to your account. If the account is not paid in full by the 15th of the month, care will no longer be provided to your child effective immediately. If you require an alternate payment schedule, the Childcare Coordinator will create a mutually approved agreement for both parties to sign. If the alternate payment schedule is breached, care will no longer be provided to your child effective immediately.

Attendance Policy: If your child is going to absent from the out of school program for any reason, families must give written notice or call Oaklands Community Centre at 250-370-9101 no later than 2:30pm. If families fail to advise the Centre of an absence by that time a $25 fine will be charged  for each occurrence. Furthermore, families that do not pay the $25 fee within 48 hours will have the charge automatically billed to their next month’s fees.

Late Pick-Up Policy: A fee of $1 per minute past the pick-up time of 5:30pm will need to be paid at time of pick-up or will be added to the following month's OCS fees.is now OPEN!