Facility Rentals

• A non-refundable $50 fee is required when the booking is made. This fee will be counted towards the total payment for your rental and is not an additional fee. 
• A $100 security, or damage deposit will be charged in addition to your hourly rental fee, and will be returned to you after the rental is over, as long as no damage is sustained to the space or equipment used. 
• An hourly fee is charged as well (the amount varies depending on the space that you are using.)
• Additional charges could include:

            § Late night fee of an additional $10 per hour for rentals that run later than 10pm

            § Rental of our projector for $25

• A minimum of $50 is required at the time the rental booking is made.
• The full rental fee including any additional charges can be paid at any time after the booking is made, but must be paid one week prior to the date the rental is occurring. (Failure to pay the fee in full by this time may result in rental cancellation) 
• You may pay online through our registration system, in person (credit card is preferrable, but cash is also accepted), or with a credit card over the phone 

• Yes. We require proof of insurance a minimum of 48hrs (2 days) before your event. If you are unable to provide insurance within that time, your rental may be jeopardized.
  Insurance fees range depending on your type of activity, how many attendees are coming, if alcohol is being served, and a variety of other factors. The City of Victoria makes it easy for users of our facility to purchase insurance, contact: Darlene Hammond, Permit Clerk, City of Victoria, dhammond@victoria.ca

• Yes, Oaklands has up to 18 tables and 100 chairs available for renters to use at no additional cost. 

• Yes, set up and clean up time must be included in the time you have booked.
• If you need to add extra time, please contact the Rental Manager before your event to ensure that can be arranged, and please note that an extra fee may be required.
• If the space is not fully clean by the end of your booking, or you stay past your booked time, a portion or all of your damage deposit may be withheld, and/or additional payments could be required. 

• The latest we rent the spaces here at Oaklands is midnight. This means that all clean up must be completed by 12am at the latest, so events should finish by 11pm or 11:30pm at the very latest. 
• There is a noise by-law in place requiring outside noise to be reduced by 10pm, so if a gathering or event runs later than 10pm all guest will need to remain inside the building after that time. 
• If your rental runs later than 10pm you may be subject to our late-night fee of an additional $10/hour for the 2 hours between 10pm and 12am. 

• Oaklands has a projector that is available to rent for an additional cost of $25/event
• Our projector screen and whiteboards may be used free of charge.

• The following items are available to use when renting/using the kitchen:

             - Two ovens, a sink and a dish sterilizer (not a dishwasher – dishes need to be washed by hand and then sterilized) 

             - Plates, glasses, mugs, and cutlery

             - Coffee maker, carafes, pitchers and a kettle 

             - Various small kitchen utensils – but it is advisable to bring your own as we cannot guarantee that we will have exactly what you need. 

• Please be advised that you must include enough time in your rental to wash all dishes and utensils used, sterilize them and put them away. The kitchen needs to be returned to its previous state by the end of your rental time. 

• Whenever liquor is being sold or served a liquor permit should be obtained with a copy provided to Oaklands prior to your rental. One person at the event must have a “Serving it Right” certificate as well.
• Special event insurance is required for all rentals where large groups are gathering or risk-taking activities are occurring. Event insurance coverage can be purchased through the City of Victoria. (Darlene Hammond, Permit Clerk, City of Victoria, dhammond@victoria.ca).
• Please ask that Oaklands Community Centre be listed as the venue and provide a copy prior to your rental as well. 

• Unfortunately, no. We have fire hazard regulations that indicate that no open flames are allowed in the buildings at any time. 

• There is plenty of free street parking in the area surrounding our Facilities, but please be mindful not to park in areas marked as residential, or painted with a yellow curb. Unfortunately, parking is not allowed on the Oaklands Elementary School grounds or the paved area in front of the Oaklands Community Centre. You may pull up a vehicle up to the Centre to unload heavy objects for a short term only, and then the vehicle must be moved back to street parking 

• The Oaklands Community Centre has an automated front door to the building and ground level entry. There is also an accessible washroom in the Comm. Rec room.